What is Acadexa School ERP Software?

Acadexa is a cloud-based school and coaching class management software designed to manage attendance, fees, exams, homework, communication, and daily academic operations from one platform.

Does Acadexa provide mobile apps for parents, students, and teachers?

Yes, Acadexa offers dedicated mobile apps for students, parents, teachers, and staff to access attendance, homework, announcements, timetables, results, and important updates anytime.

Is Acadexa suitable for schools, tuition classes, and coaching institutes?

Yes, Acadexa is designed for schools, tuition classes, coaching centers, and academies of all sizes.

Privacy Policy

Last Updated: November 2025

This Privacy Policy describes how Acadexa – Built For Modern Schools. (“Acadexa”, “Platform”, “Application”, “Service”, “we”, “our”, or “us”) collects, uses, stores, and protects information when using our digital services.

Acadexa is a cloud-based School ERP and School Management Platform owned and operated by Vardhman Creative Studio. The Platform includes web applications, mobile applications, student portals, teacher portals, administrator dashboards, transport management modules, and related digital services.

1. Information We Collect

Depending on platform usage and services enabled by educational institutions, we may collect the following categories of information:

School or institution information including name, address, contact information, and administrative records
Administrator, teacher, employee, and staff details
Student and parent information entered by authorized institutions
Academic records, attendance data, examination records, assignments, and performance-related information
Fee payments, invoices, subscription details, and transaction-related records
Transportation-related information including routes, pickup/drop points, and optional GPS tracking data when enabled by the institution
Device and technical information such as IP address, browser type, operating system, device identifiers, login activity, and usage logs

2. How We Use Information

Collected information may be used for the following purposes:

To provide, operate, maintain, and improve the Platform
To manage educational operations and institutional workflows
To facilitate communication between schools, teachers, parents, and students
To manage transportation and attendance services
To process subscriptions, billing, and payment transactions
To enhance platform security, monitoring, and fraud prevention
To comply with applicable legal obligations

3. Data Controller & Data Processor

Educational institutions using Acadexa act as Data Controllers for the information they collect, manage, and upload into the Platform.

Vardhman Creative Studio acts as a Data Processor, providing technical infrastructure, hosting, software functionality, and support services.

4. Subscription & Payments

Acadexa operates on a subscription-based Software-as-a-Service (SaaS) model. Institutions may subscribe through monthly, yearly, or customized plans.

Payments are processed securely through authorized third-party payment gateways. Acadexa does not directly store complete payment card information.

Subscription fees are generally non-refundable unless otherwise agreed in writing or required under applicable law.

5. Mobile App Permissions

The Acadexa mobile applications may request certain permissions, including:

Internet access for core platform functionality
Camera access for profile photos, document uploads, or scanning features
Storage access for uploading or downloading files
Notification permissions for academic alerts, announcements, and reminders
Location access only when transportation tracking or GPS-based features are enabled by the institution

Permissions are used strictly for intended platform functionality and may be controlled through device settings.

6. Children’s Privacy

Acadexa is designed for use by educational institutions. Student information is managed under the supervision and authorization of schools or institutions.

We do not knowingly collect personal information directly from children without institutional authorization and administrative control.

7. Data Sharing & Disclosure

Acadexa does not sell, rent, or trade personal information.

Information may be shared only:

With authorized school administrators and personnel
With secure third-party payment gateway providers
With trusted infrastructure, hosting, SMS, email, or cloud service providers
When required by applicable law, court order, or government authority

8. Data Security

We implement commercially reasonable and industry-standard security measures including encryption, authentication controls, secure hosting environments, role-based access control, and monitoring systems to protect institutional and user data.

However, no digital platform or transmission method can guarantee absolute security.

9. Data Retention

Data may be retained for as long as necessary to provide services, fulfill contractual obligations, comply with applicable laws, resolve disputes, and enforce agreements.

10. Third-Party Services

Acadexa may integrate with third-party services including:

Payment gateways
Cloud hosting providers
SMS and email communication providers
GPS or transportation service providers
Analytics and monitoring tools

Such services operate under their own respective policies and terms.

11. User Rights

Educational institutions may request access, correction, modification, or deletion of institutional data by contacting us directly.

Individual students, parents, or staff members should contact their respective educational institution regarding personal data requests.

12. Policy Updates

We reserve the right to update or modify this Privacy Policy at any time without prior notice.

Continued use of the Platform after updates constitutes acceptance of revised terms.

13. Contact Information

For privacy-related questions or concerns, please contact:

Vardhman Creative Studio
Email: support@acadexa.in
Website: https://acadexa.in
Phone: +91 7990106225